Organize Your Online Business: Save Time & Increase Your Productivity With This Simple Pomodoro Technique
Posted in Organize your online business
Are you getting frustrated with all the different and many tasks you need to get through each day in order to build your online home business. You can organize your online business with this simple time management system called the Pomodoro Technique.
When you are first starting out online and building up your internet money making empire you will soon become overwhelmed with all the work that is needed to lay down some really good foundations for your web business. Firstly there is all the training you need to do to get an internet education, then all the tasks to put that learning into practice such as writing out the autoresponder emails for your list, blogging and article writing, setting up and maintaining social media pages through which to engage with your prospects, setting up squeeze pages and all the many different ways to drive traffic to your sites. There really is a load of hard work to get through in order to establish yourself on the internet. To get through all this and succeed you must organize your online business. One of the ways in which you can organize your online business, is to learn how to manage your time.
I have been struggling with this time management “thing” lately and discovered the Pomodoro Technique. Although it sounds so simple it has really worked for me.
So what is the Pomodoro Technique?
The Pomodoro Technique is a method that is used to achieve maximum focus and concentration and reduce the anxiety about time passing by. The word pomodoro is an Italian word for tomato and was coined by Francesco Cirillo who first developed the technique during his university studies in the 1980s.
How Does The Pomodoro Technique Work?
There are five steps involved –
- Select the task you want to get done
- Set your Pomodoro to 25 minutes (the Pomodoro is a simple timer)
- Work away on your task until the Pomodoro rings, ie the time is up – then put a check on your sheet of paper
- Take a short break of 5 minutes
- After 4 Pomodoros take a longer break of 15 to 20 minutes
Each distraction or interruption is recorded as a mark on your “To Do Today” list and on a separate sheet of paper called “Activity Inventory”. This activity inventory sheet becomes a list of tasks to be done later. This is a way of recording something that needs to be done – something that pops into your head as you are working – but in a way that does not distract you from the task in hand.
After one pomodoro of 25 minutes has passed you then take a short 5 minute break.
How Has The Pomodoro Technique Helped Me?
These frequent breaks helped to keep my mind fresh and alert. Normally I can work for up to two hours without a break but in the last hour or so I find that mental fatigue creeps in and I am not nearly as focused as I should be. When using the Pomodoro Technique I can achieve more work product even with those frequent breaks.
The simple fact of the clock time moving down has helped me to focus more on what I am doing and block out those distractions. I know when my break periods are so I can push the concentration for that period of time ‘til a break comes up. As I am aware that I have only that 25 minute period I am more focused on getting something done in that time so that I have some work product to show for it.
As you can see the Pomodoro Technique is really quite simple in concept but I have found it to be so good for me in that I can get more work done in a shorter space of time.
At the end of the day or time period, analysis of your “To Do Today” and “Activity Inventory” techniques will help you to find out what activities are interrupting you and what they are – so you can then schedule them for another day. By marking the sheet each time you spend a pomodoro on a specified task enables you to see how much time you are using to get that task done. For example you may find that a blog post is taking too long and the next day you try to reduce it.